6 Tips to Help you Organize an Office Party within a Budget

 When you’re a business owner you have to throw a party once in a while to keep your employees happy. It might eat into your profits, but let me assure you that it’s worth the money. If everything goes as planned, then your employees will be working twice as hard from the next day onwards. You’ll recover the money you spent in no time. Here are 6 tips to help you organize an office party within a budget. 

Enlist the Help of Your Employees 

It doesn’t matter how small your company is, it’s not easy to organize a partall on your own, at least not a good one. Even if you have only 50 employees working for you, you should enlist their help to organize the party. There’s going to be a lot of legwork involved, so you’re going to need all the help you can get. There’s no need to force this duty on your employees. Just make an announcement saying that anyone who’s willing to volunteer is welcome to do so. You can give these volunteers special privileges at the party for all their hard work.  

Hold a Meeting to Share Ideas 

If you’re going through the trouble of organizing a party for your employees, then it’s important to include them in the decision making process. Hold a meeting specifically for the purpose of party planning, where your employees can share their ideas. This will give everyone an opportunity to have their say. If you just do things your way, then you might end up throwing a party that no one enjoys. That will be a huge waste of your time and money. 

Put Someone In Charge of the Party 

You have more important things to do than organize a party, don’t you? That is why you should delegate this task to one of your executives. They can handle the task much better than you can, because they understand what it’s like to be at the grass root level. Putting one guy in charge of everything is fine, but a better approach would be to form a committee where decisions are based on a general consensus. Leadership is required even in redundant things like party planning, if you want to get things done on time.   

List All Your Expenses 

Office parties can be expensive if you don’t keep a check on the budget. In order to prevent yourself from overstepping the boundaries of your budget it’s important to list down your expenses. This will tell you exactly how much money you have left to work with. It’ll also be easy to cut down expenses when the need arises. If you find yourself going over budget, go through the list and find things that you can strike out. It’ll also be easy for you to get tax benefits on the party, when the planning committee has records of the expense incurred. 

Don’t Spend Frivolously 

This may seem kind of obvious, but there are some offices that forget to follow this golden rule. For example, if you’re organizing a corporate Christmas party, then you should know what to concentrate on. Of course you need to decorate the office, but that’s not what the spirit of Christmas is about. You can tone down the decorations and have Secret Santa instead. If you’re feeling particularly generous, then you can donate the money you save on decorations to charity. This is how Christmas is meant to be celebrated. Plus, having too many mistletoes hanging in the office can be dangerous. You never know what kind of pervert is hiding in the corner waiting to take advantage.  

Raise Some Funds if Necessary 

Sure you can set a budget for the party, but what if the funds you allocate aren’t enough? What if your employees want more and you don’t have the money to accommodate their needs? It’s simple, raise funds through your employees. I don’t think they would mind donating $10 or $15 towards this cause, if it meant they could have a bigger party. However, this can only be done if you’re a startup firm. Otherwise, you’ll just look cheap taking money from your employees. 

When money is tight it’s difficult to splurge on a party. However, with these tips it may not be that difficult after all. 

This post was wrote by Vikram Shenoy for Serenity You

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